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This Privacy Policy sets out the basis on which any personal data within the meaning of the General Data Protection Regulation (GDPR) (EU) 2016/679 is collected and used by us.

Who we are

We are Women in Bids and Proposals CIC and references to ‘we’, ‘us’ and ‘our’ shall be construed accordingly.


What we do

We promote and encourage gender equality within the bid and proposals industry.


What is personal data?

Personal data is information which relates to an identifiable natural person.

Who is the Data Controller

Women in Bids and Proposals is the Controller of your data and is responsible for our website but should you have any queries regarding the privacy and protection of your data please contact

Do we collect personal data?

Yes, when:

  • you opt in and provide consent to us to contact you via our website or through social media/email;

  • you complete your profile within our members area on our website;

  • you sign up to an event that we have created on our website or via external event websites;

  • you interact with us via social media such as LinkedIn;

  • you communicate with the WIBAP team via telephone, email and any other correspondence.

What types of personal data do we obtain?

The data that we obtain includes but is not limited to the following - name, IP address, telephone number, email address, job title, social media names, event feedback and information provided on the forum. For clarity we may collect or process some sensitive personal data when you participate in demographic surveys and forms related to our vision. 

We process personal data relating to the following categories of data subject: our volunteers, our members, our social media members and third party companies with whom we collaborate.


How do we use your data?

We use it in order to:

  • provide updates and member services;

  • provide demographic statistics and analyse the progression of our mission;

  • identify ways that we can improve our service;

  • meet our legal and regulatory obligations;

  • provide you with marketing and news content that you have consented to receive;

  • answer your queries;

  • for any other legitimate business purpose.

Are we allowed use your data?

Yes, provided we can identify a legitimate basis for doing so. To use your information lawfully, we rely on one or more of the following basis:

  • it is necessary for the performance of a contract to which you are party to with us;

  • it is necessary for purposes of the legitimate interests of third parties (except where those interests are overridden by your interests or fundamental rights and freedoms);

  • in compliance with legal obligations;

  • in protecting the vital interest of you or others.

Generally we do not rely on consent as a legal basis for processing your data other than in relation to sending you direct marketing communications. We have ensured that you ‘Opt In’ to receive or continue to receive these services. You have the right to withdraw consent at any time by contacting us.

International transfers of data

The Personal Data we collect from you may be transferred to (including being accessed in or stored in) a country or territory outside the European Economic Area (“EEA”), including to countries whose laws may not offer levels of protection of Personal Data the same as are those enjoyed within the EEA. We will ensure that any such international transfers are made subject to appropriate or suitable safeguards as required by the GDPR.

We require your express consent if we wish to contact you for direct marketing purposes (by email or social media). You are entitled to withdraw your consent at any time at any time. To withdraw your consent you simply contact


Do we share personal data with third parties?

Yes, we share personal data with third parties who provide services to us in the course of our business subject that we disclose only the personal information that is necessary for the purpose of the performance of their services.


Cookies are small encrypted text files that are stored on your device by a website. Our Websites use cookies to enable you to interact with other members, enhance your website experience and to analyse our traffic.

Our security measures

When you give us personal information, we take steps to make sure that it’s treated securely. Our security measures include the following:

  • maintaining appropriate technical and organisational measures to ensure a level of security appropriate to protect any Personal Data provided to us from accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to Personal Data transmitted, stored or otherwise processed;

  • ensuring our team are GDPR trained;

  • ensuring our processes are reviewed and fit for purpose.

Non-sensitive details (your email address etc.) are sent normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk.

How long will we hold your data for?

We will hold your data while you are a member or from when you have opted in. We will keep your data for no longer than is necessary and then securely delete your data or anonymise it so that it cannot be linked to you.

Your rights

You have the right to:

(a) update, modify, delete or obtain a copy of the Personal Data that we hold on you;

(b) restrict or stop us from using any of the Personal Data which we hold on you, including by withdrawing any consent you have previously given to the processing of such data; or

(c) where any Personal Data has been processed on the basis of your consent or as necessary to perform a contract to which you are a party, request a copy of such Personal Data in a suitable format.

(e) require that we no longer contact you for marketing purposes (by means of an ‘unsubscribe’ link).
(f) be forgotten. Should you wish for us to completely delete all information that we hold about you please contact us using the contact details mentioned below.
(g) lodge a complaint (concerning the manner and means of our processing of your personal data) with the Office of the Data Protection Commissioner.

Our contact details

If you wish to contact us for any of the reasons set out above or you have any questions about our privacy policy or you wish to make a complaint with regard to the manner and means in which your data is processed by us or with regard to any other matter in relation to your data, you can write to us at

Changes to our Privacy Statement

Finally, please note that we may revise or update our Policy at any time subject that we will at all times comply with our obligations under the General Data Protection Regulation (GDPR) (EU) 2016/679.

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